Meeting Minutes – April 13, 2010 (unapproved)

Meeting began at 6:30 pm at McCoy’s.

Old Business

• Date for Mini-Foal Field Trip at Holiday Ranch: June 12, Saturday, 11 a.m.
• Date for Chino Valley Vet Hospital field trip TBD
• Planning for May 23, 2010 Chino Hills Trail Ride. Volunteers needed.
• Planning for ‘Hot August Knights’ clinics.

New Business

• Proposed Church On English Road Concerns
• Issue: City of Chino Hills is considering a proposal for a 300 seat church on the corner of English Road and Peyton Drive. This is the old Dunn’s Arabians property.
• Equestrians and residents have concerns including the ramifications of one or more non-equestrian projects in the midst of the Chino Hills Commercial Equestrian Overlay.
• Discussion of concerns and preparation of a letter and signatures to submit to City of Chino Hills Community Development and Planning Commission by April 15, 2010.
• Need for equestrian community members to speak at Chino Hills planning commission meeting on Tuesday, April 20th.
• Next Meeting May 11, 2010

Speaker's Meeting

No speaker-meeting was adjourned at 8:30 PM.

Meeting Minutes – March 9, 2010 (unapproved)

Meeting began at 6:30 pm at McCoy’s. Approximately 8 interested horsefolk attended.

Old Business

No old business was discussed. It was noted that Eldona did not attend due to recent knee replacement surgery, and that she was doing well.

New Business

• Resignation of Alisa Wilson, meetings chairman, due to lack of time accepted.
• May 23rd trail ride was discussed and plans made:
  - free trail ride, no fee to ride.
  - 2-3 hour walking ride staged out of McCoy’s, leaving at 9 am, route TBD by Troy.
  - Pay-as-you-go barbecue at McCoy’s at 12 noon. Try to get Joey’s BBQ to provide lunch.
  - poker hands at $5 per hand; Christine Young will hand out cards at various points along the route.
  - publicize by Craigslist, Horsetrader, and emails to area clubs and groups.
  - Troy agrees to be trail boss for this event.
• Suzi to work on dates for field trips to Chino Valley Equine Hospital and Holliday Ranch mini-foals.
• Geni suggested a tack swap meet as a good club event in 2010.
• Next meeting April 13, 2010.

Speaker's Meeting

No speaker-meeting was adjourned at 8:30 PM.

Meeting Minutes – February 9, 2010 (approved)

Meeting began at 6:30 pm at McCoy’s.

Old Business

• Minutes of 12/9/09 meeting were approved.
• CHHA Boat Parade was a big hit! Approximately 12 club members and friends waved and handed out candy canes and CHHA postcards along the route. Cold but fun and LOTS of kids- an event worth doing again in 2010! Many thanks to Addicotts for their boat, driving, and refreshments.
• January 3, 2010 trail ride was a success. 25 equestrians left from Rancho de Felicidad for a three hour ride in perfect weather. A story and photo appeared in the 1/16/10 Chino Hills Champion. Two winners received $100 dining gift certificates in the poker hands.
• Adopt-A-Highway for English Road has been approved for the club and signs will be posted shortly.

New Business

• Ideas for 2010 events: August clinics. Suzi will contact Stacy Westfall. Other more local clinicians were discussed, to be continued.
• Closing of El Rodeo stables in Brea, and closing or relocation of Lucky 7 Stables in Ontario was discussed. Club members said that inexpensive boarding stables are important to our local horse community.
• Date of May 23, 2010 approved for first CHHA trail ride from McCoy’s, honoring the old Chino Rancho Ride concept.
• Proposed and approved to accept California Horsetrader’s club publicity proposal.
• Resignation of Kristie Miller, VP, due to lack of time accepted.
• Edona suggested club try to have a booth at the Chino Hills 4th of July celebration.
• Discussion of lack of response from City of Chino Hills on trail issues. Troy or Suzi to follow up with city.
• Next meeting March 9, 2010.

Speaker's Meeting

No speaker-meeting was adjourned at 8:30 PM.

Meeting Minutes – December 8, 2009 (approved)

Meeting began at 6:30 pm at McCoy’s.

Old Business

• Minutes of 11/10/09 meeting were approved.
• Microchipping clinic was a big success with 29 horses microchipped and 14 new members. CHHA raised approximately $600 after expenses for chips and veterinary services.
• Treasurer Debra Yard said she will work on tax-exempt application after the holidays.
• Tentative plans for a horse fair or event at McCoy’s in 2010 were discussed; to be revisited at next meeting.

New Business

• Chino Hills Boat Parade (12/23/09) entry for club was discussed. A work day to decorate the Addicott’s boat was scheduled for December 20th at Rancho de Felicidad. All club members were encouraged to help and ride in the parade.
• Proposed having CHHA sponsor street cleaning on English Road, then approved. There is no cost for the program, and Troy Young agreed to implement it. Suzi will enroll the club in this program with City of Chino Hills.
• Suggestions were made for future programs. Ideas included: equine artist, equine first aid, farriers, horse trailer maintenance, and horse photographer tips.
• Suzi said there would be a New Year’s trail ride on January.
• Suzi discussed trying to get a few more active members for board and committee positions to replace those who volunteered but have not been able to attend meetings.
• Suzi brought raffle prizes; approximately $30 was raised.
• No meeting in January; next meeting February 9, 2010.

Speaker's Meeting

Troy Young, club member, spoke to members about the many great trails in Chino Hills, and the trail system. He used the city trail map to show best places to ride and points of interest. Troy suggested the club put on an organized trail ride in 2010. Thanks for a great presentation, Troy, and Happy Holidays!

Meeting Minutes – November 10, 2009 (approved)

Meeting began at 6:30 pm at McCoy’s. Approximately 10 interested horsefolk attended.

Old Business

• Minutes of 10/13 meeting were approved.
• Club will get a free Google Voice account for event phone service.
• Treasurer Debbie Yard presented accounts. Debbie will continue to prepare the club’s tax-exempt application.
• EEEP Committee, Kristy Miller chair, will work on a one-page flier for CHHA community that distills EEEP work into an emergency guide. Club’s role is to act as a resource in an emergency, not to administer a community-wide evacuation. Long form of EEEP resources to be posted on club website shortly for review and comments.

Reports from Chairmen

Quarterly Events chair Sara Record:

• Microchipping clinic ready to go on 11/14!
• Tack Swap scheduled for McCoy’s March 13, 2010
• Horse Fair was discussed; second weekend in May? Please email any/all ideas for presentations and events to club president or Sara. More discussion at next meeting.
• Discussion of ‘Chino Rancho Ride’ type event for time-change Sunday in April was considered. Discuss next meeting.

Equestrian Community chair Eldona Reasoner-Arns:

• Eldona updated club on pending trail extensions and improvements in the city; she may need club support at public meetings on this in the future.
• Eldona provided application for Chino Hills Boat Parade on Dec. 23rd. Troy, Mike, and Mike V will pull it off with Geni’s boat. We want to have some mini horses with ‘Elves’ as part of our entry, with attired riders on the boat. Secretary Geni will send in application; treasurer Debbie gave $50 check for fee. CHHA banners on side of boat. Discuss and plan setup times next meeting.

Trails and Rails Chair Troy Young:

• Promised trail repair near McDonald’s not done yet; club prez to inquire status from city.
• Ask city about some kind of ‘horse sidewalk’ between English Place and McCoy’s back gate on English Rd.
• Ask city about status of Los Serranos arena.
• Troy will bring trail maps for a trail review/orientation with all members next meeting.

Meetings Chair Alisa Wilson was unable to attend.

Marketing Chair Suzi Vlietstra:

• Showed T shirts and ballcaps, approved for club attire. To be silkscreened and embroidered.
• Membership form will be put online, and club will be able to take Paypal for memberships and other payments. Approved unanimously.
• Calendar now up on website; send events to prez to be added. All McCoy shows should be added.
• “Club Corral” new Horsetrader area will feature club; club will have preferred listing on SoCal Equine Directory; Newhorse.com preferred listing (6 mos trial) as well.

Next meeting is December 8th at McCoy’s.

Meeting Minutes – October 13, 2009 (approved)

Meeting began at 6:30 pm at McCoy’s. Approximately 10 interested horsefolk attended.

Old Business

• Minutes of 9.08 meeting were approved.
• Insurance obtained for club from Peterson, McAnnally, and Tabor. Agency insures more than 40 horse clubs; policy is $423 per year.
• Treasurer Debbie Yard presented accounts (which are reviewed at each monthly meeting). Club balance is approximately $1800, so we can start to market our club! Debbie will continue to prepare the club’s tax-exempt application.
• EEEP Committee, Kristy Miller chair, presented draft evacuation plan. See new business.

Reports from Chairmen

• Quarterly Events chair Sara Record was unable to attend.
• Microchipping clinic is scheduled for November 14; banners to placed in English Rd. and in the canyon. Sara requested chip vendor to prepare a flier which can be emailed to club list. Cost is $40 per chip for club members. Dr. Don Vrono will do the vet work at a discounted rate for the club.
• Tack Swap scheduled for McCoy’s March 13, 2010, 9-4. Suzi to reserve McCoy’s for this event.
• Equestrian Community chair Eldona Reasoner-Arns said club presence at Chino Hills Day at the Fair was a success. Club gave out club postcards and magazines and pencils donated by APHA, AHA, and AQHA… and candy! Eldona suggests coloring book/materials good for youth events in the future. Thanks Eldona, Karen, Kristy, and Mike for being there!
• Trails and Rails Chair Troy Young present; no new trail news. Reminded members about Sunday morning local trail rides.
• Meetings Chair Alisa Wilson was unable to attend.
• Marketing Chair Suzi Vlietstra presented club logo, club postcards, and preview of online club directory listings. Club voted and approved total expenditure of $500 for marketing in local horse publications and online. Club voted and approved $200 for club signs on English Road in Carbon Canyon. Signs to be developed.

New Business

• Scheduled speaker Toby Dell, Equine Body Work, was unable to attend so meeting became a working meeting.
• EEEP= Emergency Equestrian Evacuation Plan revision was presented by Kristy Miller. Revised plan will be posted online shortly. Kristy will explore how to use club resources/members for coordinating an actual evacuation. Kristy suggested asking local feed stores to forward EEEP info to their mailing lists to reach individual horse owners. Committee should prepare an emergency list of contacts.
• Microchipping clinic on November 14 in coordination with EEEP.
• Suzi to explore Google Voice service for call forwarding of club info number in an emergency. This service lets calls be forwarded at no charge to any of several designated phones.
• Troy suggested modifying tentative May 2010 ‘Open Horse’ event to more of a local horse fair at McCoy’s. Presentations of breed and disciplines in main arena, booths for breeds, barns, local professionals, etc. could all be incorporated into this event to showcase local talent and welcome the equestrian and greater community to explore ‘Have fun with horses in Chino Hills.’ A major event, but could be great to bring awareness and new people to our community. Discuss/develop at next meeting.

Next meeting is November 10th at McCoy’s, 6:30; working meeting to finalize Microchipping Clinic and work on Tack Swap and Horse Fair.

Meeting Minutes – September 8, 2009 (approved)

Meeting began at 6:15 pm at McCoy’s. Approximately 15 interested horsefolk attended.

Old Business

• Alisa and Geni unable to attend.
• minutes of 8/11 meeting were approved.
• Treasurer Debbie Yard presented accounts (which are reviewed at each monthly meeting) and confirmed the club bank account is now open at Chino Commercial Bank. Debbie will continue to prepare the club’s tax-exempt application.
• President Suzi Vlietstra said she was getting an additional quote for the club’s insurance.

Reports from Chairmen

• Quarterly Events chair Sara Record suggested November 14 at McCoy’s for our micro-chipping clinic. Club will get a free reader if enough sign up; must be a club member for reduced-price (around $50) micro-chipping cost. Sara also suggested March 13th, 2010 for club Tack Swap.
• Equestrian Community chair Eldona Reasoner-Arns discussed “Chino Hills Day at the LA Fair.” Kristy Miller agreed to go help Eldona with handing out candy, postcards, magazines, coloring info on September 25.
• Trails and Rails Chair Troy Young said City of Chino Hills has agreed to widen trail fencing near McDonald’s on Chino Hills Parkway. He also updated us on pending construction on Peyton.
• Meetings Chair Alisa Wilson has arranged a tour for our club at Chino Hills Equine Hospital on Saturday, September 12th at 11:30.
• Marketing Chair Suzi Vlietstra showed a tentative logo, proposed listing the club on So Cal equine websites, and said that the club’s postcards should be done in time for the LA Fair event.

New Business

Emergency Equestrian Evacuation Plan (EEEP) was introduced with a great presentation by project chair Kristy Miller. Kristy has worked on evacuation plans for other equestrian areas, and has also evacuated horses from fire-threatened canyons.

Kristy assembled a committee including Dan Fox, Eldona Reasoner-Arns, Sarah Lockman, and Annee Capelle to meet and begin to create a comprehensive plan for evacuating horses and properties in the Chino Hills area.

The EEEP committee will create a system that may literally save lives. They will report on their progress at CHHA meetings and welcome comments from all interested parties.

Many thanks to Kristy and the EEEP committee for agreeing to undertake this very important work on behalf of all Chino Hills Horsemen.

Next meeting is October 13 at McCoy’s, 6:30; details to be posted when confirmed.

Meeting Minutes – August 11, 2009 (approved)

Meeting began at 6:15 pm at McCoy’s. Approximately 30 interested horsefolk attended.

Old Business

• Alisa, Kristy, and Geni unable to attend.
• Minutes of 8/14 were approved.
• No chairperson reports were given.
• Sara presented info on pet photo day; revisit 9/8.
• Eldona discussed Chino Hills Day at the LA Fair. Board voted to allocate $200 for postcards/literature to hand out at fair. Volunteers will be finalized 9/8. 5-6 people are needed from 9-12 for school children.
• Club bank account at Chino Valley Bank is open.

New Business

• All members invited to trail ride with Troy the Sunday after the meeting at 8:30 a.m.
• Insurance for club needed, Suzi to research.
• Discussed club participation in 4th of July Parade and Boat Parade; revisit 9/8.
• Introduced reporter from Chino Hills Champion reporting on our club.
• Quite a number of new members joined; roster to follow. Thanks for joining CHHA!
• Business meeting adjourned at 7:15 p.m.

Speaker’s Meeting 7:30 P.M.

Our guests were Kathy Gotch, Assistant City Manager of Chino Hills, and Jana Dale, Director of McCoy Equestrian Center.

Kathy spoke about the proposed equestrian overlay zone that the city has been working on. The equestrian overlay would create laws for horsekeeping in Chino Hills including guidelines on density, sanitation, dust control, noise, signage, etc. She updated us on the situation where the overlay is stalled at the county level, due to environmental questions with horses in other cities.

Kathy informed the club that there are several municipalities in Southern California facing scrutiny about groundwater runoff and similar conditions, and that we should have realistic expectations about the outcome.

She outlined some of the seemingly unenforceable directions from state and federal agencies regarding environmental issues, and counseled patience as cities learn to make their way through convoluted and complex regulatory considerations.

Jana spoke about the legacy of Helen and Frank McCoy in giving both their ranch and funds (via the McCoy Trust) to create our beautiful community equestrian park.

She updated us that McCoy’s will be finishing a third arena, building a new storage building, and adding permanent restrooms for outside events. Jana spoke about community use of the facilities and encouraged members to use and enjoy the McCoy amenities.

Many thanks to both Kathy and Jana for taking time to speak to our club. We appreciate the efforts of both of them in keeping the neigh in our neigh-borhood!

Upcoming Meeting Information – August 11

Please join us at our next meeting Tuesday, August 11, at McCoy Equestrian Center.

MEETING:

Board (officers and committee chairs) meets 6-6:30 pm

General Membership Meeting meets 6:30-7 Membership Program begins at 7:15

• Kathy Gotch, assistant city manager of Chino Hills, will update us on the current status of the Equestrian Overlay Zone. The finalization of this zone overlay will positively affect every equestrian in Chino Hills.
• Jana Dale, McCoy Equestrian Center manager, will also be present to discuss use of the McCoy facility.
• There will also be a reporter from the Chino Hills Champion newspaper who is working on a story about our club and horses in Chino Hills.
• Please plan to attend this important meeting!

JOIN NOW!

Membership dues will glady be accepted at the door. If you have not yet joined our new association, please plan to do so at the Gold ($200) Silver ($40) or Bronze ($20) level.

Use our website contact form (click here) as your application and we will mark you paid at the meeting.

All board members please plan to pay your dues by this meeting — we need funds to begin to plan our programs and services.

Meeting Minutes – July 14, 2009 (approved)

Meeting began at 6:45 pm at the McCoy residence. Approximately 20 interested horsefolk attended.

Old Business

There was no old business.

New Business

• The following board of directors was elected for the 2009 calendar year:
  Officers:
  President — Suzi Vlietstra
  Vice President — Kristy Miller
  Secretary — Geni Addicot
  Treasurer — Deborah Yard
  
  Committee Chairs:
  Trails & Rails — Troy Young
  Quarterly Events — Sara Record
  Meetings — Alisa Wilson
  Equestrian Community — Eldona Reasoner Arns
  Marketing — Mike Vlietstra
• Review/discussion of CHHA bylaws for approximately one hour. Bylaws as revised (click to download) were approved by the board, with Alisa Wilson absent.
• Merge with Chino Hills Saddle Club—Eldona Reasoner Arns suggested merging the Chino Hills Saddle Club into the Chino Hills Horsemen’s Association to create a single horse club in the city. This merge was approved.
  Eldona also said that there would be a Chino Hills horse club booth at the LA County Fair on Chino Hills Day. CHHA will provide signage and postcards for this September event; Eldona will coordinate volunteers to man the booth. Finalize at August board meeting.
• Geni Addicot suggested an “In the News” area on the club website for press releases and other information relating to horse activities in Chino Hills. Webmaster Mike will create a news area on the website.
• “Pet Portrait Day” was suggested by Sara Record as a fun fundraiser. Late October would be a good time of year to do this, with a reduced rate for club members. Kristy Miller will check on horse photographers. Discuss at August board meeting.
• August Clinics—Club members agreed that there was not time to produce a top-notch set of August clinics for 2009. We now have a year to create a great launch for this program in 2010. Quarterly Events chair Sara Record will continue to develop this concept.
• Administration—Suzi reported that she had rented a PO box for the club (PO 1793, Chino Hills, 91709) and obtained a Federal ID number. Proposed and passed that CHHA pursue a tax-exempt 501 (c)(3) status designation. CHHA to open a community club bank account at Chino Commercial Bank.
• Sunday Trail Rides—club members are invited to trail ride the Sunday following each CHHA club meeting. Meet Troy at 8:30 at the bottom of the Rancho de Felicidad driveway for a 1 hour easy trail ride.
• Christmas Party—McCoy’s big barn is reserved for December 12, 2009 CHHA Christmas Party. Deposit is refundable up to 30 days before the event. Proposed potluck with all barns and area horsemen invited, including ranch staff. Suzi to investigate having beer/wine bar. Discuss at August board meeting.
• Chino Hills Boat Parade and 4th of July celebration participation was suggested because of the great publicity for CHHA with Chino Hills families. Discuss at August meeting.
• Discussion was held on installing signs on English Road and in Carbon Canyon. “Welcome to our Neigh-borhood/Chinohillshorsemen.org” with our to-be-developed logo in the center was suggested. Review and discuss at next meeting with logo.
• Micro-scholarships, a community emergency/evacuation plan, and a booth at the 2010 Pomona Equine Affaire were suggested as club activities. Kristy will try to get a copy of Huntington Central Park emergency plan to review. Geni may have her real estate business booth at EA that CHHA could share. We need a solid bank account for micro-scholarships. Discuss at August meeting.
• Marketing—postcards will be made for club handout use. Mike is developing a club logo similar to city logo with riders under an oak tree. Club T’s and caps can be made when logo is created. All parties urged to visit www.chinohillshorsemen.org to review progress and fill out club contact coupon.
• Secretary Geni Addicot to spearhead membership drive. ALL horsefolk in Chino Hills areas are encouraged to join. Thank You New Members:
  Gold:
  W Farms
  Silver Rose Ranch
  Rancho de Felicidad
  Coyote Creek Ranch
  Hillcrest Equestrian Center
  Silver:
  Rocky Waldt, farrier
• Other News
  - Silverlakes Equestrian Park kickoff next Saturday in Norco. Kristy will take CHHA flyers.
  - Rancho de Felicidad Ice Cream Social Saturday, August 8. All are invited to come for ice cream and then watch “The Horse in the Gray Flannel Suit” shown on the barn.
• Next Meetings are August 11 and September 8.
• Meeting was adjourned at 8:00 pm.

Meeting Minutes – June 24, 2009 (First Exploratory Meeting)

At 7 pm. Approximately 25 people, interested in the Chino Hills horse community, met at the McCoy Equestrian Center to discuss forming a horse club. Interested parties included boarders, trainers, and property owners in the area; show riders, trail riders, breeders, and parents were represented as well.

Suzi Vlietstra led the meeting with a presentation (click here to view) on possible needs and opportunities for a horse club in Chino Hills. After the introductory program, the group discussed ideas for projects for the club. In addition to those in the Powerpoint presentation, other ideas included, in no particular order:

• Evacuation plan
• Boat parade entry
• National Night Out meeting
• Day at the Races/Breeder’s Cup at Santa Anita
• Tour of Chino Hills Equine Hospital
• Anonymous horse census of Chino Hills
• Horse trailer rodeo
• Ranch Hand Olympics
• Horse Rescue/911
• School outreach
• Networking
• Moonlight Ride
• Horse Rescue Awareness
• Vet Clinics
• Planned rides/poker rides
• Therapeutic riding
• Microchip clinic
• Postcards for club awareness
• City TV
• Facebook page
• Horse photo shoot

After the discussion of possible club activities, a positive show of hands indicated enough interest in forming a Chino Hills Horsemen’s Association that the meeting proceeded with that goal in mind.

A short break was taken, then those in attendance further discussed the concept of the club as outlined in the presentation. While no officers were elected, several committee chairman positions were filled by volunteers:

• Trails & Rails—Troy Young
• Quarterly Activities—Sara Record
• Meetings—Alisa Wilson
• Equestrian Community—not yet filled
• Marketing—Mike and Suzi Vlietstra

Sarah Lockman also volunteered to create a Facebook page for the club.

Hot August Nights clinic concept was discussed. David Wilson volunteered to be the first featured speaker. Several people expressed concern about trying to pull off a large event so quickly; we agreed to discuss/explore and possibly save the concept for 2010.

Kristy Miller suggested distributing club info at the upcoming McCoy hunter/jumper show.

Christmas party was discussed—Suzi said she would check availability of McCoy facility.

Those in attendance agreed to hold the next meeting on Tuesday, July 14. Agenda to be posted on the club’s website when set. Second Tuesday will be the monthly meeting time until further notice.

Meeting ended at approximately 9 pm.